Lessons Learned per Substantive: Knowledge Mobilisation and Knowledge Sharing: "Making better decisions"

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Milestone 1

• Use dialog for initiating collaboration among private landowners and municipalities;
• Involve all interested stakeholders;
• Recruit participants based on their interest, research, business or experience related to the workshop topic;
• There is a strong need for redefining and refocusing the business model of tourism;
• Bring researchers from ‘non-conventional’ areas related to Deep Sea Mining;
• Make lists of actions and players, record skills, know-how and economic potential, identify best practices and make full use of them to put the chosen topic on the national agenda;
• Start a survey to establish the relationship between local communities and the coastal areas and share results with politicians to put marine biotechnologies on the national agenda as an economic and sustainable opportunity;

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Milestone 2

• Present the topic approached from the beginning of the workshop;
• Define a clear triggering question highlighting the issue and goal to be addressed at the workshop;
• Define the initiative's broad goals from a policy, social / cultural, economic, technological perspective;
• Present the RRI concept with clear examples;
• Focus the challenge with relevant examples for the participants and related to their daily lives;
• Make the MARINA platform a case study platform where collaborative coastal climate solution projects are presented;
• Be aware about the participants motivations to attend a workshop such as to learn from others participants;
• Raise awareness of the general public on the environmental impact of offshore installations at all stages (building, exploitation, dismantling);
• Provide enough time for the presentation of science outcomes and sharing knowledge from research point of view;
• Make marine issues visible and understandable to the public;
• Make the high seas more visible to all stakeholders, the benefits for all and the issues at stake;
• Raise citizen and business awareness about the environmental protection and sustainability;
• Initiate target awareness campaigns towards all stakeholders through a specific media;
• Run awareness campaigns so that the issue problem is clearly understood by all stakeholders;
• Start planning at least 4 months in advance the organisation of a workshop as it is very time consuming task;
• Define a workshop triggering question that is short, clear and easily understood by all stakeholders;
• Improve science literacy and research applicability to increase awareness on the specific issue;
• Explain clearly the MARINA project goals;
• Use keynote speakers to introduce the topic for example specialists, but their speech must be in simple language and avoid using difficult terminology;
• Inform in a wider manner all societal actors about the issue.

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Milestone 3

• Involve the private sector, policymakers, the scientific community and the local and national community for the definition of ideas, needs and solutions;
• Moderate the workshop with an experienced facilitator to avoid "Groupthink" and the "Erroneous Priorities Effect";
• Offer a clear explanation of the methodology used to be as clear as possible to the participants;
• Ensure a good representation of professionals (industry related to the topic, policy makers, journalists) to have a balanced dialogue;
• Use common words so that non scientists participants can understand and contribute to the discussion without being overwhelmed by scientific language;
• Invite and encourage different stakeholders to participate at this kind of workshops;
• Develop concrete examples that stakeholders can understand and get involved;
• Make a clear presentation of the debated issue and its current status;
• Use of different communications platforms/technologies to communicate with stakeholders and make data accessible;
• Use new communications channels and IT technologies as opportunities to engage with communities;
• Push for multi-stakeholders' representation and input from all relevant actors;
• Develop webinars for cross-sectorial stakeholder engagement;
• Workshops may participants convince about RRI, but doesn't tend to help them in the concrete application of RRI in their daily work;
• Use role play and "Decide" game to integrate difficult concepts in workshop discussion;
• The reversed science cafe method motivates participants to express their opinions and views in a structured, inclusive, yet open manner;
• Participatory workshops provide good opportunities for better discovering developments and problems of the studied industry;
• Empower European citizens, business representatives, researchers and policy makers to take informed decisions on the high seas through science education;
• All relevant stakeholders need to be involved in the process of developing sustainable tourism ventures within Marine Protected Areas (MPAs);
• The SDD dialogue is a rigorous and efficient participatory methodology, but also time-consuming, leaving no time for the interpretation of the presented ideas in terms of their RRI dimensions by the participants during the workshop;
• The SDD method was evaluated as very well structured, inclusive, productive, scientific, interesting and dynamic;
• Engage researchers with the industry for the development of appropriate technologies since there is a discrepancy between the academia and the industry needs;
• Learn about participatory methods and how to use them;
• Help the participants with examples to understand how to embed RRI principles when discussing a sector and societal challenges;
• Be flexible with the methodology adopted in order to finalize the process, even if not in the way you planned;
• Clarify from the start of any process or workshop all terms and acronyms so that all participants from various backgrounds understand them;
• Encouraged all the participants to work on all the solutions during the session;
• Connect all stakeholders through education and communication;
• Foster collaboration among companies in the marine biotechnologies value chain and social and environmental actors.

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Milestone 4

• Let different perspectives on the subject, which will lead to a common background for further discussion;
• Give all participants the opportunity to discuss and generate ideas;
• Allocate time for every participant to present his/her idea and to discuss it in plenum;
• Take measures to develop and further enhance the engagement and cooperation between different stakeholders;
• Request the participants to state their ideas in the form of action statements in order to “push” them to think in practical terms;
• Do not interfere too much with the topics participants chose to focus on, it mostly depends on individual needs/experience and knowledge;
• Find the best way to incorporate the multi-disciplinary element into the organisation of the workshop;
• Capture the content in a way that is more free-flowing which is later interpreted by the workshop team;
• Activate citizens as a resourceful group of action that could lead to a more innovative and including society;
• Increase the level of awareness of Marine Spatial Planning process and it's implication in coastal communities and for all stakeholders;
• Promote best practice cross sectorial stakeholder engagement processes through webinars;
• Focus on the concept and its tools when explaining RRI to participants;
• Focus on environmental aspects through a multi-stakeholder approach to ensure stability and availability of resources;
• Encourage researchers to voice their opinions on marine issues in the media focusing on economic, environmental and social needs to enable the uptake of new technologies..;
• The SDD method allows for integrating contributions from individuals with diverse views, backgrounds and perspectives through a process that is structured, inclusive and collaborative;
• Mobilise stakeholders early in the process to develop viable and sustainable business models;
• A structured participatory method like SDD helps participants converge their opinions towards a common vision and a common action plan;
• Multidisciplinary research considers the sustainability vector is key;
• Avoiding "Groupthink" and the "Erroneous Priorities Effect": taking measures for the protection of the authenticity of all ideas;
• Plan well the workshop so that participants provide their ideas in an active way;
• Collect participant's post-workshop feedback focusing on the added value workshop points: the participatory method, the topic, the action plan, the common vision, the future participation options;
• Stakeholders are concerned that the authorities and the private companies will decide to advance with Deep Sea Mining without proper public consultation and without knowing sufficient about the deep sea;
• The society believes that RRI will never be in full effect without strong political will;
• Use a method that encourages participants to work together in order to have an interactive group;
• Develop partnerships for science outreach actions;
• Make an inventory of innovations and tools, and facilitate collaboration and networking for the development of biotechnologies in France;
• Provide the participants with the legislative aspects related to the topic. If possible ensure the attendance of an expert;
• Promote the societal challenge as a hot topic and the workshop's results (media, partners, stakeholders, etc);
• Give participants more time to contribute to the ideas at other tables.

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Milestone 5

• Implement a coherent national monitoring programme;
• Engage local communities in awareness raising event;
• Apply a long-term and crosscutting strategic planning by defining SMART common vision and actions;
• Focus not only on high-level ideas, but also on required research and innovation actions needed to execute them;
• Develop a common vision and an action plan with a more narrow focus combining development milestones and follow-up workshops;
• Create decision-making processes that are participative, transparent and allow for public deliberation;
• Have a discussion phase that is long enough for all participants to be fully aware of all the implications of the proposed ideas without extending the duration of the workshop;
• Have participants rank the priorities and discuss from the highest to the lowest to co-construct a common vision;
• Ensure that all participants stay until the end of the workshop to have coherent results;
• Foster stakeholder engagement, capacity building, behavioural changes and production and consumption pattern shift with Science education;
• Learn from education, rather than experience, is necessary to avoid climate changes impact;
• Include marine/environmental education in school curricula;
• Try to obtain clear actions from people from different areas of interest, but targeting the common vision;
• Develop new models and ways of collaborating on climate change in order to create common knowledge and more awareness of climate change in public mind;
• Develop a national strategy for coastal management and coastal protection;
• Develop a coastal protection strategy that is fit for purpose by all stakeholders;
• Developing a spatial plan specific to zoning of areas of offshore renewables;
• Develop a clear communications strategy;
• Develop a GIS information database;
• Use of research and data sets to ensure that decisions are made to safeguard the interests of all stakeholders;
• Plan what to do with buildings/installations which have been created while building wind farms;
• Encourage the production of socially and environmentally acceptable solutions and services with the science education of business and industry professionals;
• Prepare take home tools and methods that participants can implement in their jobs;
• Raise awareness through education for developing/supporting new technologies for responsible maritime transport;
• Push for adjust rules to allow open access to relevant sector research results;
• Work together (science, law, economics, policy) to give advice on seabed mining issues;
• Awareness and education are fundamental in changing mind-sets;
• Increase awareness in the use of raw materials and their importance on our society;
• Increase knowledge on deep sea minerals occurrences and their economic;
• Create an organized knowledge synthesis on Deep Sea Mining;
• Open access, i.e. giving free online access to the results of publicly-funded research data will boost innovation and increase the use of scientific results by all societal actors;
• Generate ideas for actions during the workshops by having: a) simple, short title; one line describing the idea and one-two lines (minimum) explaining and clarifying the idea;
• Generate ideas for actions during the workshops by having: b) think who would be responsible for implementing the proposed action and how to engage the person or organisation;
• Focus on RRI issues by prompting participants to talk more about how researchers can be enrolled in all actions generated and how other stakeholders can be useful to researchers;
• Define SMART common vision and actions towards a specific goal and project;
• Generate ideas for actions during the workshops by having: c) timing (when could such an idea be implemented);
• Generate ideas for actions during the workshops by having: d) resources (how would the idea be implemented);
• Increase awareness regarding water quality;
• Improve efficient communication, generate plural debates and disseminate reliable data and information to convert vision into reality;
• Include more education aspects of citizenship, sustainability and ecology in schools;
• Promote the meaning of the term "renewable energy systems";
• Develop educational programs to prepare specialists in the "renewable energy systems" field;
• Conduct studies of renewable energy on the Black Sea coastal area;
• Choose the most effective methodology to build a common vision and give space to many different voices;
• Raise public awareness on the real problems;
• Have business and industry professionals consider producing socially and environmentally acceptable marine bio-based goods and services;
• While interpreting the results consider that participants can have different information and data about the topic: the "reality" can be difficult to identify;
• Ask the participants to obtain in advance the necessary authorization from the Institutions they represent, to propose actions during the workshop.

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Milestone 6

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Milestone 7

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Milestone 8

See also...

Stakeholder Motivation